Employee Relations Bulletins

Note: The bulletins available here may have outdated contact information.
For further information, please contact:
Office of the City Administrative Officer
Employee Relations Division
City Hall East Room 1200
(213) 978-7676

DATE

SUBJECT

SUPERSEDES BULLETINS DATED

6/26/17

Voluntary Furlough Program For Civilian Employees – Fiscal Year 2017-2018

6/24/16

6/24/16

Voluntary Furlough Program For Civilian Employees – Fiscal Year 2016/2017

7/1/15

7/1/15

Voluntary Furlough Program For Civilian Employees – Fiscal Year 2015-2016

6/30/14

6/30/14

Voluntary Furlough Program For Civilian Employees – Fiscal Year 2014/2015

6/25/13

4/21/14

Advanced Step Hiring

2/15/05, 4/8/98

6/25/13

Voluntary Furlough Program For Civilian Employees – Fiscal Year 2013/2014

7/11/12

7/11/12

Voluntary Furlough Program For Civilian Employees – Fiscal Year 2012/2013

5/25/11

10/27/11

Frequently Asked Questions Regarding EAA Furloughs During Fiscal Year 2011-12

 

5/25/11

Voluntary Furlough Program For Civilian Employees – Fiscal Year 2011/2012

  • Voluntary furlough program has been extended for the 2011-12 Fiscal Year
  • Guidelines and instructions regarding the furlough program
  • Eligible employees may request up to twenty voluntary furlough days between July 1, 2011 through June 30, 2012
  • No more than 40 hours of "WF" time may be taken in any payroll period.
  • Note: Voluntary furlough program is separate from any Council-mandated furloughs which may be required for civilian employees in Council-controlled departments during FY 2011-12. Voluntary furlough days will not be credited against any Council-mandated furloughs. 

6/24/10

9/23/10

FAQ - FY 2010-11 Furlough Program

  • All employees who are not exempt are required to comply with the furlough program
  • Information on the duration of the furlough program  
  • Hourly employees should use the payroll code GN
  • Rules pertaining to furloughs for hourly and salaried employees

7/23/10

6/24/10

Voluntary Furlough Program For Civilian Employees – Fiscal Year 2010/2011

  • Voluntary furlough program has been extended for the 2010-11 Fiscal Year
  • Guidelines and instructions regarding the furlough program
  • Eligible employees may request up to twenty voluntary furlough days between July 1, 2010 through June 30, 2011
  • No more than 40 hours of "WF" time may be taken in any payroll period.
  • Note: Voluntary furlough program is separate from any Council-mandated furloughs which may be required for civilian employees in Council-controlled departments during FY 2010-11. Voluntary furlough days will not be credited against any Council-mandated furloughs. 

7/08/09

1/8/10

Revised Military Family Leave Entitlement Provisions of the Family and Medical Leave Act

  • Revised FMLA Military Family Leave provisions effective October 28, 2009
  • Revised FMLA Military Family Leave Entitlements: Military Caregiver Leave and Qualifying Exigency Leave
  • California Military Spouse Leave concurrent with FMLA Qualifying Exigency Leave

Supplements ER Bulletin dated 2/6/09

12/21/09

Supplementing Workers' Compensation State Rate with Accrued Sick Leave, Vacation Time or Other Compensated Time Off (Memo From CAO To All Department Heads And Department Personnel Directors)

  • New Procedure for supplementing State Rate with Accrued Leave Benefits
  • Frequently Asked Questions
  • Sample Notification Letter and Use of Accrued Time Off Election Form

Sample Word doc for departments to create their own form (right click and Save. . .)
 

 

10/2/09

FAQ - Proposed Early Retirement Incentive Program (ERIP) 

  • Explanation of the ERIP program and eligibility requirements
  • Incentives of the ERIP program
  • ERIP Timeline
  • Job Classes not eligible for ERIP
  • Job Classes eligible for ERIP with Cap Applied

8/24/09, 7/24/09

10/13/09

FAQ - Proposed Letter of Agreement Between the City and the Coalition (2007-14 MOUs)

  • Explanation of the Coalition's Letter of Agreement
  • Timeline of the Cost of Living Adjustment Deferrals
  • Information regarding furlough and layoffs
  • Coalition of Los Angeles City Unions
  • Tentative Letter of Agreement

7/24/09

7/8/09

Voluntary Furlough Program for Civilian Employees - Fiscal Year 2009-10

  • Voluntary furlough program has been extended for the 2009-10 Fiscal Year
  • Guidelines and instructions regarding the furlough program
  • Eligible employees may request up to twenty voluntary furlough days between July 1, 2009 through June 30, 2010
  • Note: Voluntary furlough program is separate from any Council-mandated furloughs which may be required for civilian employees in Council-controlled departments during FY 2009-10. Voluntary furlough days will not be credited against any Council-mandated furloughs.

8/19/08, 3/31/08, 2/1/08

6/17/09

Frequently Asked Questions Concerning the 2009-10 Furlough Program

  • 26 Furlough Days are Scheduled
  • Furlough Days scheduled end date is June 30, 2010

Update to 6/8/09 version

2/6/09

Revised Family and Medical Leave Act Provisions and New Military Family Leave Entitlements

  • Revised FMLA Provisions effective January 16, 2009
  • New Military Family Leave Entitlements: Military Caregiver Leave and Qualifying Exigency Leave
  • Revised FMLA Forms
  • New FMLA Poster - Employee Rights and Responsibilities

Supplements ER Bulletin dated 10/29/02

8/19/08

Voluntary Furlough Program for Civilian Employees - Fiscal Year 2008/09

  • Furlough program has been extended for 2008-09 Fiscal Year
  • Guidelines and instructions regarding the furlough program
  • Eligible employees may take up to twenty furlough days (not more than five days per any one payroll period) before June 30, 2009
  • The Voluntary Furlough Denial Report must be completed each pay period to summarize all furlough request denials and sent to deniedfurlo@lacity.org

3/13/08 and 2/1/08

3/6/08

Change In Procedure For Filling Positions Through In-Lieu Employment Authority

  • Revised Procedures for the Use of In-Lieu Employment Authority by Council Controlled Departments and Bureaus
  • Processing an In-Lieu Authority in a Related Occupational Series
  • Processing an In-Lieu Authority with a Non-Related Classification
 

11/14/07

Requests for Access to City Worksites

  • Management/Supervisory Responsibility
  • Compliance with Security Requirements
  • Compliance with MOU Language
 

1/24/06

Collisions of City Vehicles Operated by City Employees

  • Guidelines designed to protect the interests of civilian employees who operate City vehicles as part of their jobs
 

2/15/05

Advanced Step Hiring

  • Initial appointments shall be at the lowest step of the range
  • Methods by which advance step hiring may be accomplished

4/8/98

10/21/04

Guidelines Regarding Competing Employee Organizations (Memo From CAO To All Department Heads And Department Personnel Directors)

  • Disclosure of information to competing organizations
  • Use of city facilities, phone and email
  • Posting of flyers
  • Enforcement of work rules
  • Manager’s ability to engage in protected activity; use of titles

3/19/02 & 7/17/81 Memos; 5/06/99 & 2/5/90 bulletins

03/10/04

72-Hour Workweek Program (Memo From Mayor To All Department Heads)

  • Reduced Workweek Schedules – Maintain Benefits For Full-Time Employees Who Reduce Their Workweek
  • Impact on benefits and overtime
  • Exempt salaried employees
 

10/30/03

Jury Service And Alternative Work Schedules (FLSA Non-Exempt Employees)

  • Compensation
  • Stand by/ call-in service
  • Voluntary jury fee waiver program
  • Grand jury service
  • Alternative work schedules          
  • Requests for consecutive days, postponement or excuse from jury service

03/29/94 and 09/03/93

03/19/03

Travel Time

  • Home to work travel or commute
  • Travel during the day
  • Special one-day assignment out-of-town
  • Overnight travel
  • Driving exception
  • Work performed while traveling
 

10/29/02

Updated Family And Medical Leave Provisions

  • Management’s right to designate family or medical leave
  • Use of accrued compensatory time off
  • Clarification of pregnancy/child birth leave
  • Posting requirements
  • Workers’ compensation
  • Citywide family and medical leave forms
 

7/10/01

Salaried Employees Eligibility For Overtime

 

3/29/01

Fair Labor Standards Act Update (Non-Sworn Employees)

  • Overtime limits
  • Workweek and workweek exceptions
  • Record keeping
  • Posting requirements
  • Exempt salaried employees
  • Department overtime policy requirement
  • Compliance auditing
  • Calculation when an employee moves to a new department or work schedule

03/28/00

3/27/01

9/80 Modified Schedules During Holidays

  • Alternatives for covering the extra hours on an 8 hour holiday
  • Holidays that fall on a regular day off

06/26/00

4/13/00

Paygrade Advancement Requirements

  • Departments ignoring the requirements may be an unfair employee relations practice
 

10/16/95

School Activity Leave Effective January 1, 1995

  • Parents entitled to up to 40 hours of unpaid leave to participate in school activities
  • Compensated time can be used
  • Reasonable advance notice required for supervisors
 

10/19/93

Soliciting On City Property

 

4/29/91

Social Security Coverage For Certain City Employees/Changes In Medicare Tax

  • Public employees who are not members of a retirement system, which includes part-time and temporary employees, are required to pay social security payroll tax
RESCINDED

12/19/89

Changes In The City Employees’ Retirement System To Comply With The Internal Revenue Code

 

5/10/88

Use Of City Mail By Employee Unions

 

6/1/87

Changes In Retirement Provisions For Active City Employees’ Retirement System (LACERS) Members Age 70 Or Older

  • Will continue to receive service credit
  • No longer subject to medical fitness examinations unless deemed necessary
  • Subject to same length of service requirements
 

11/5/86

1986 Tax Reform Act-Pension And Deferred Compensation Implications

  • Repeal of three-year basis recovery rule
  • Refunds of retirement contributions before age 59 ½
  • Deferred compensation plan
 

4/2/86

Medicare For New Employees Hired Effective April 1, 1986

  • Legislation requires mandatory participation of newly hired state and local employees in the Medicare system
 

11/25/85

Tax Deferral Of Retirement Contributions [414 (h) Pickup]

  • Employee contributions made to LACERS are excluded from taxable income